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Etiquette is to be used in all areas of life, especially in business and business communications, such as email. Moving forward you will see the top 5 email etiquette mistakes. These simple slip-ups tend to show not only lack of intelligence, but are extremely annoying. So take note, and always put your best foot forward from "To" to "Send".

In today's technologically advanced society, it seems that the vast majority of people have forgotten about etiquette. When most people think of etiquette they think of folding their napkin nicely in their lap, keeping elbows off the table or asking to pass the salt instead of reaching over the table. While these are great examples, etiquette is not only for the dinner table. Etiquette is to be used in all areas of life, especially in business and business communications, such as email. Moving forward you will see the top 5 email etiquette mistakes. These simple slip-ups tend to show not only lack of intelligence, but are extremely annoying. So take note, and always put your best foot forward from "To" to "Send".

Subject Line:

While this may sound very simple, it is something with which people tend to have a lot of trouble. A subject line is meant for you to insert what the focus or subject of your email is. It is no place for an introductory paragraph, or something that has nothing to do with the matter being discussed in the email. Make sure your subject line is brief, to the point, and summarizes (preferably in 1-5 words) the main point of your email.

Spelling and Grammar:

One of the biggest problems in today's email exchange is spelling and grammar. This is quite surprising and somewhat baffling considering that we no longer have to rely solely on grabbing a Webster's Dictionary anymore. Almost every email and/or word program in use today has some type of spell check. So the reason for this unnecessary inaccuracy is unclear, but it happens far too often. Another minor annoyance that is becoming more and more prevalent is the use of text jargon in emails. Note to all emailers of the world: text lingo is not for email, it is for texting. When you send out an email full of "words" like plz, btw, lol, knw, etc it makes you look....well, less than intelligent and lazy. So please use your spell check tool, it will let you know when you might be appearing slightly obtuse and help prevent you from giving that impression.

Attachments:

The attachment option in email programs is a beneficial tool that can be helpful in your email communications. It allows you to send something separate from your email body that may need to be reviewed or brought to someone's attention. However, take care when sending attachments in your emails. There are a few things that you should consider before attaching a file. Attachment name, format, and size all need to be considered before attaching the file. The attachment name is similar to a subject line - it is to be short and in direct correlation with the contents within the attachment itself. The format should be one that you are confident is compatible to the receiver's software. If it's not, convert the file to a compatible format before sending. As far as the size of the attachment, just be courteous. Don't send a huge file that will take forever to open. More often than not, consideration of your recipients will get you much further than a lengthy, picture filled presentation that took 30 minutes to download.

Stationary:

Who doesn't love personalizing their own workspace and computer? That is all fine and good. However, when it comes to email, plain is better. Nothing is more distracting in an email than an unfamiliar pink and blue, flower pattern as a back drop to what you are trying to read and take in. To add to it, some stationeries do not transfer well. So just because the margins line up nicely on your screen, doesn't mean it will on theirs. Stationary also takes up a lot of memory space. So personalize your wallpaper, screensavers, signatures, and mouse pads, but when it comes to email stationary it is best left Plain Jane.

Blind Copy:

Alright, email 101: "To" is who the email is directly meant for; "Cc" is a carbon copy for recipients that may need to be informed of what's in the email, but require no action or response from them; "Bcc" is a blind copy that is meant for recipients that no one else needs to know got the email. The purpose of a blind copy is to be able to send something to a direct recipient and send a copy to someone else at the same time without the main recipient's knowledge. So please if you are "Bcc" on an email, don't respond with "Reply to All"!!!

These five pet peeves are shared by many people in business that deal with email on a daily basis (which is almost everyone). Email etiquette, or manners, makes a world of difference. It's easy to make your email appear more elegant and intelligent. Just mind your P's and Q's, put these few pointers into action, and your emails will appear more professional, thought out and sophisticated.

Shanna Selph, direct marketing specialist, invites you to view more articles revealing the undisclosed, inner world of marketing. For more exclusive articles and detailed marketing information, visit http://www.usdatacorporation.com.

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